The Management Methods And Thinking Of Personnel Files

王静

Abstract： Personnel file is an extremely important part of human resource management.Personnel files belong to the result of the human resource management process， and the personnel file management level directly reflects the quality of human resource management.Various problems in the process of personnel file management can lead to the waste of human resources.For example， the management process did not keep up with the development trend of The Times lead to backward management means， insufficient legitimacy， so this article based on the current situation of personnel file management， analyzed the current problems， on this basis put forward some concrete and feasible measures to promote the development of personnel file management， so as to better promote the development of human resource management in our country.

Key words： personnel files; file management; solutions

Preface： The employing personnel for their work of the first impression is the personnel file recorded talent information， personnel files can help the employer decide whether to hire this person better and faster， so as to make the human resource management work more smoothly.It can be said that the management efficiency of personnel files and the work efficiency of the employer is closely related， and everyone's own interests are directly related， only the management of personnel files to play the best role of archives， as well as the comprehensive exploration， to maximize the potential of human resources to ensure the normal operation of the whole unit.How to effectively manage the personnel files is the subject of this study.

Personnel information conveyed in the personnel file gives employers the most direct impression， promote the employer to make correct decisions， and the reasonable management of talent cannot leave the help of human resources， so human resources management in today's era development to promote enterprise talent flow， talent management is essential， plays a pivotal role.In recent years， due to unequal employment information， many outstanding talents have struggled to find satisfactory jobs and employers to recruit suitable talents.Only when "difficult employment difficulties" and "insufficient employment" coexist.Let our country's personnel file management fell into a deadlock.The management of personnel files constitutes a huge problem affecting the daily file management.Mainly have the following performance：

1. employees do not pay enough attention to file management.The personnel file is an unknown work behind the scenes work.In general， everyone mistakenly believes that personnel file management is not important， and it is difficult to reflect the value of the work.Moreover， the working environment of personnel file management is relatively boring， which will affect the work enthusiasm of file management personnel， and in most of the consciousness， they think that this work is just recording and saving data.Not important to companies and organizations， and over time leads to lax work.This biased ideology has brought great obstacles to the smooth progress of personnel file management， and the in-service staff will not actively consider how to better improve the efficiency of this job， and this situation is very not conducive to the development of personnel file management.

2， software and hardware facilities are not fully quipped.Because there are a considerable number of enterprises in the personnel file management work has great negligence， do not pay enough attention to the personnel file management work， so in the process of daily management work will not spend too much manpower， material resources and time to invest， so the lack of personnel file management hardware and software level.And for the personnel file management work of the talent training system is not perfect， anyway， the professional skills of the staff engaged in file management also have certain defects.Some personnel of the management documents are temporarily recruited， and their professional quality can not meet the needs of work.Unfamiliarity with the application， loading and filing process causes personnel management chaos and hinders the normal progress of personnel file management.And， for hardware， some file management devices are very outdated and file archiving is very messy， making it difficult to find files during file transfer， which affects productivity improvements.

3.The degree of information management is not high.Since entering the new era， the development of Internet technology has brought unprecedented development opportunities for our archives management information development， however， our current personnel file information management level low efficiency， so strengthen the personnel file information management level， not only can greatly improve the efficiency of personnel management， and can better promote the development of human resources， let it with the trend of The Times， improve the comprehensive strength of the enterprise.Informatization and intelligence will become a major breakthrough in traditional manual search and search.

The content of file management is not standard.At present， the rules and regulations for the archives management are not perfect enough， and even if the simple and feasible rules and regulations are formulated， the executive department in implementing these rules and regulations is just superficial， perfunctory， so the personnel file management is too chaotic.For example： the unity of archives， the format requirements of archives， the indecent view of archives， etc.All the above behaviors will more or less increase the difficulty of management in the process of personnel file management， and hinder the normal reform process of personnel file management.

In the process of personnel file management is inevitable， the key is how we go to find ways to solve these problems， at the same time to make a preparatory plan to constantly improve these measures， so based on the above problems， the author according to the actual situation to study the following measures， in order to promote the personnel file management level.

1， raises awareness and strengthens leadership.Many company related archives management departments do not pay attention to the management of personnel files.Only simple personnel file management this important work daily mentioned， the attention is not enough， so must change this idea from thought， the personnel file management attention， so specialized management of personnel file work department is crucial， this department should be responsible for the personnel file management， strengthen the staff training and professional knowledge reserve， but also regularly check the progress of file management work.Timely find out problems， timely organize and feedback some outstanding problems.At the same time， we should strengthen the construction of personnel file management system， standardize the personnel file management work， and further promote the scientific development of personnel file management.Leaders should give full play to the role of the general commander， attach great importance to it， and strengthen talent training.At the same time， to increase capital investment， improve the hardware facilities， timely replace the old equipment， do a good job of fire prevention， anti-theft， moisture-proof work， to ensure the cleaning of files.

2， strengthens the training and strengthens the team.The quality of the document management personnel is closely related to the file management work.Because managers often process files and are not familiar with the file management process， they may cause confusion in files.Personnel files are the most important carrier of talent information.This also represents the important experience of employees and the important basis of employer reference， so the importance of personnel files is self-evident， so if poor management， will bring great obstacles to the enterprise or organization， so strengthen the comprehensive quality of personnel archives management personnel is vital， only in this way can promote the smooth progress of archives management work.Relevant management departments should pay attention to talent training， plus capital investment， and strengthen the relevant training， to improve the relevant staff skills practice quality at the same time pay attention to ideological education， learn excellent advanced skills experience and management methods， the level of archives management work， so as to promote the development of human resources management.

3， runs the whole chapter system， standard.Everything that fits the rules will be much simpler.So based on this， the relevant departments should strengthen the construction of personnel file management system， on the basis of understanding the actual situation of the original system to improve， at the same time on the basis of establishing new rules and regulations to strengthen the assessment， the personnel file management work become more standardized， so as to promote the efficient operation of the whole system.

4， introduces technology to build information technology.It is convenient and convenient to introduce modern science and technology into personnel files management and transform paper documents into pictures and documents.It can also be stored for a long time.The era of sharing has arrived. In the context of big data， the sharing of archives management work also needs to be put on the agenda to maximize the utilization efficiency of archives.

Reference：

[1] Wu Zhengming.Research on Personnel Archives Management and Reform of Mobile Personnel [D].Hefei： Anhui University， 2013.

[2] Liu Lifeng.Analysis of Problems and Countermeasures in Public Personnel Archives Management [J].Archive Earth， 2014 （S1）： 131-133.